When your job is an event manager, your main task will be to make sure that everything in the event goes smoothly and without a hitch. On the route to achieving this, if you miss out on some key areas and make common mistakes, it will be hard for you as the event manager to manage the event in a smooth manner so the importance of having everything in order cannot be stressed hard enough. One way you can seek to achieve this is to keep a book with you so you can note the basic plan you have to follow. Once you have noted down everything, it is much more difficult for you to miss out on something. If it is for a 40th birthday, begin the process by looking for good 40th birthday venues. If the event is situated outdoors, it is necessary for you to consider the weather and if you think it could rain and ruin the entire function, then you as the event manager must take precautions against this. These precautions could mean setting up tents or even moving the venue indoors.
Choosing the right venue is critical. In the case of a special 21st function, venues need to select considering the crowd that will be attending it. Make sure you get the theme right and use the internet to look up idea for the decorations and themes. Another problem that could occur would be if the photographer failed to turn up for whatever reasons, so the best course of action would be to have a backup photographer that you can call upon in case things go south.
Once you have got the ideal place out of the way, make an approximate head count of the amount of individuals that might turn up. Making an approximate count of the number of people right in the beginning makes the whole process significantly easier. Some mistakes that can happen is that you might order too much or too little food. By making a count of the people, this issue can be prevented as well as the issue of overcrowding. Consult the client on what he or she wants; communication is key. Lack of communication might mean you planning an event that the client might not like. Decisions such as the venue, meals and even the type of music for the event needs to be consulted with the client before finalizing them. Keep track of all changes in your book. This might be of help during the future when you are managing other events.